NetSuite Release 2021.1 Release Enhancements

Accounting

The following accounting features have been enhanced in the NetSuite ERP 2021.1 Release:

  • Advanced Numbering

The new NetSuite Advanced Numbering feature enables you to create flexible, multi-use numbering sequences that accommodate multiple country and regional application for the countries you are conducting business in.  The creation of multiple complex numbering sequences for each type of transaction, financial year, and other criteria. With Advanced Numbering, you can automate document updating or new fiscal year transactional number sequence, or when different types of transactions are required. In each rule created will use prefixes and suffixes in the numbers generated.  Advanced numbering rules can be prioritized for different circumstances. When you save the transaction the number is generated by NetSuite automatically.

  • Employee Management – Weekly Timesheets Retraction

Employees are now able to retract timesheets before their supervisor approves them if they discover an error in the timesheet. Previously, employees had no recourse and had to wait for their supervisor’s rejection. In view mode, on the Weekly Timesheets page, click the retract button to retract a pending timesheet to retract individual time entries from the time transaction record. Only time that is pending approval can be retracted, as nothing with any other status can be retracted. The Retract button is only available in view model, not in timesheet or time transaction edit mode. Also, when using custom approval routing, time retracting is not available.

Inventory Management

Enhancements to inventory management features in NetSuite 2021.1 Release includes:

  • Blanket Purchase Orders on Snapshots

Blanket purchase order schedules represent the vendors requirement forecast serving as an early indicator for production preparation by the vendor. When a line item is scheduled by the Blanket Purchase Order a purchase order is created replacing the schedule line items on the snapshot.

  • Inbound Shipments on Snapshots

Between the trading partners, inbound shipments represent a shipping consignment with the purchase order list of items. Against each purchase order line item, you can create multiple inbound shipments each with its own delivery date and receiving location.

  • Supply Chain Snapshot

Scheduled line items from Blanket Purchase Orders, Purchase Orders and related inbound shipments are included in the Supply Chain snapshot to ensure consistent accounting across supply sources of the supplied quantities.

Manufacturing

Manufacturing feature enhancements in NetSuite 2021.1 Release includes:

  • Automated Work Order Lead Time Calculation

The calculation of supply planning lead time had to be done manually previously, however in NetSuite 2021.1 Release you can now calculate lead time automatically. The lead time fields are found on matrix on the Location subtab of the Inventory subtab, on the Assembly record. These fields are:

    • Work Order Fixed Lead Time
    • Work Order Variable Lead Time
    • Auto Calculate Production Lead Time

When checking the Auto Calculate Production Lead Time for a location, NetSuite calculates production lead times for the two lead time fields based on routing information available.

Order Management

Two enhancements to NetSuite 2021.1 Release Order Management features includes:

  • Invoice Groups Feature Enhancements

    • Add to Group button on invoice records when eligible for grouping

An invoice can be added to an invoice group from the invoice record. If eligible for group, an Add to Group button appears on the invoice.  To view the available invoice group list, click Add to Group.

    • Add invoices not associated with a sales order to an invoice group

The ability to group an invoice without an associated sales order enables the grouping of invoices for projects and subscriptions. Group invoices can be imported into NetSuite 2021.1 Release.

  • Auto Close Back Orders

SuiteApp version 1.01.0 includes the following enhancements:

    • Items to Auto Close preference replaces the Auto Close Back Orders preference. Using the new field you can decide whether the existing script runs or excludes the fill kill items.
    • Fill Kill items can now be imported using CSV import.
    • Fill Kill Items page replaces the Fill Kill Item Exception page.

Vendors, Purchasing, and Receiving

The following financial management enhancements to the vendors, purchasing, and receiving features in NetSuite 2021.1 Release:

  • Centralized Purchasing and Billing

This release introduces the Centralized Purchasing and Billing feature to OneWorld accounts, enabling across multiple subsidiaries order receiving and vendor return fulfilments.  This provides a flexible item receipt process and supports unnecessary order transfers between locations. Centralized Purchasing and Billing is not dependent on any other feature.  After enablement, item and expense line items on purchase orders contain new Target Subsidiary and Target Location columns. Target subsidiary and location can differ from the subsidiary and location fields which lets you target a single purchase order at multiple subsidiaries and locations. When you set the Target Subsidiary and Target Location fields on a line item, you override the Subsidiary and Location fields for that line item. You can configure available subsidiaries and locations on individual item records. After receiving items from a centralized purchase order, each target subsidiary creates their own receipt. Subsidiaries can create their item receipt from the Receive Orders page or directly from the purchase order.

  • Default Vendor Payment Account

The default vendor payment account can be set on three levels:

    • Company level – Set a company-wide accounting preference
    • Subsidiary level – Set preferences at the subsidiary level
    • Vendor level – Set preferences for individual vendors

Individual preferences override preferences set at higher levels, eg, a default vendor payment account set for a vendor overrides any company level or subsidiary level preferences for that individual vendor.  The preferences affect the Account field on three transaction types:

    • Vendor prepayment
    • Bill payment
    • Bill

This relates to a change in the standard bill payment and vendor prepayment forms. The Payee field is now the first field in the two forms. The Account, Subsidiary, and currency fields are unavailable until you enter the Payee field. After you fill the Payee field, the fields are populated based on your preferences. If no preferences are set, you can enter the fields manually.

  • Print Vendor Bills and Vendor Credits

Now you can enable the Advanced PDF/HTML Templates feature for vendor bills and credits. To print a bill or bill credit using the standard PDF/HTML template, click Print next to the record in the list page. You can also go to the individual bill or bill credit records and select one of the following options from the Print dropdown list:

    • Print – Prints the record using the standard PDF/HTML template
    • Print GL Impact – Prints the general ledger impact of the transaction

You can create custom templates by going to Customization > Forms > Advanced PDF/HTML Templates to create a custom Bill or Bill Credit form and set your custom template in the Print Template field. You can print multiple Bills and Bill Credits on the Print Checks and Forms page, which now contains these transactions.

  • Create Bill from Item Receipt

With NetSuite 2021.1 Release you can create bills directly from item receipts. When you enable the Advanced Receiving feature, you can click Bill on an item receipt transaction to create a bill. If the quantities on the item receipt and originating purchase order differ, NetSuite deducts the quantity on the item receipt from the purchase order. This enables you to manage the creation of billing information if your purchase order is split into multiple receipts.

Electronic Bank Payments Enhancements

Electronic Bank Payments SuiteApp version 2021.1 includes the following enhancements:

  • Processing of Vendor Prepayment Transactions

Electronic Bank Payments SuiteApp version 2021.1 now supports processing of vendor prepayment transactions from the Instant Bank File (IBF) page. You can also generate a Positive Pay file for vendor prepayment checks. The SuiteApp generates bank files for vendor prepayment transactions created in NetSuite. You can process vendor prepayments with a partially paid or fully paid status.

  • Support for Multi-Subsidiary Customers and Vendors
    • Assign a primary bank to each subsidiary using the new Subsidiary field on Bank Details page for customers and vendors with multiple subsidiaries.
    • Create multiple bank records per entity, based on the account’s base country of operation.
    • Process transactions for other subsidiaries if the entity bank is set to primary and the bank templates match the subsidiary.

Want More Information?

If you want more information or have any questions about the NetSuite 2021.1 Release features you can join the OneKloudX User Group interactive discussion on 22 April 2021.

If you want help preparing your organisation for the transition, please contact a OneKloudX Business ERP Consultant today on email to info@onekloudx.com.au or tel. 1800 155 163

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